Setting up a streamlined design intake system helps ensure critical tasks are prioritized and never missed. The goal is to make it effortless for team members to submit requests while equipping designers with all necessary context.

Identify the minimum required information every urgent request must include. Require the requester’s identity and communication channel so designers can follow up promptly if questions arise. Include a dedicated field for найти дизайнера the project or campaign name to provide immediate context. You must ask for a clear, specific design brief—do not accept open-ended feedback like "improve it". Ask for concrete examples like "revise the homepage hero image with new product photos".

Use a choice-based field to identify the asset type—options like presentation slide. This enables workload balancing by design type. Make the due date a required input—"Urgent" must reflect a hard cutoff. Require both calendar date and hour of delivery.

Prompt for the business driver behind the request—is it tied to a live event or product launch?. Knowing the impact guides prioritization and resource allocation. Also include a field for reference materials—wireframes. Permit uploads, but request compressed files.

no question: "Have you attempted to plan this in advance?". This reduces misuse of the urgent system. Offer a space for design nuances—tone of voice. Steer clear of "Any other comments?"—these delay response times.

Make it available on your most-used internal tools—Google Forms. Use clear headings and logical flow. Every extra field reduces submission rates. Test the form with 3–5 team members and simplify confusing sections.

Configure real-time alerts for new submissions the moment a form is submitted. Pair the form with a clear SLA—"All urgent requests will be acknowledged within 2 hours". This prevents scope creep and burnout.

By implementing a standardized intake process you turn frantic requests into manageable workflows. You empower your designers to deliver high-quality work under pressure.